CLOSED: Executive Assistant

The Centre for Indigenous Environmental Resources (CIER) supports Indigenous people and communities to be leaders of positive environmental change, using the best of Western and Indigenous knowledge to create a world that is in balance and supports the well-being of all living things. CIER’s team members are based in British Columbia, Manitoba, Ontario, and Northwest Territories. CIER staff are diverse and its relationship-based work embodies reconciliation in action. CIER’s work focuses on the many aspects of building sustainable communities and protecting lands and waters. As such, CIER is very interested in people with a background that reflects decolonization and community empowerment, and who are comfortable working with a team of people of diverse ethnicities, backgrounds, and experiences.

The successful candidate is responsible for providing professional administrative support to ensure the CIER Executive team operates in an organized, efficient, and professional manner. The Executive Assistant will work with the five members of the Executive team to accomplish the strategic goals of the organization. By focusing on building and maintaining strong interpersonal relationships and connections with each member of the Executive team, the Executive Assistant will maintain the integrity of a fully functional network of support that strengthens performance and targeted impact to help facilitate the best possible outcomes for the entire team. 

This is a mostly virtual opportunity with periodic meetings in Winnipeg. This position may on occasion require travel to remote communities. 

Key Responsibilities

  • Act as a first point of contact in dealing with correspondence 
  • Screen phone calls, emails, inquiries, and requests 
  • Prepare travel schedules, book travel arrangements, and make reservations as required 
  • Set up meetings and conference calls, etc. including preparation of materials for the meetings 
  • Type, compile and prepare meeting notes, reports, presentations, and correspondence 
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. 
  • Reading and analyzing incoming correspondence, and submissions, and distributing them as needed. 
  • Provide general administrative support. 
  • Other duties as required Skills and Qualifications 

Skills and Qualifications

Persons of First Nations ancestry only may apply (s.16(1) CHRA). 

  • Minimum five (5) years of experience in an administrative assistant role, virtual preferred 
  • Positive attitude and an excellent communicator 
  • Excellent multitasking, time management and organizational skills 
  • Ability to organize a daily workload by priorities 
  • Excellent self-starter, ability to work with minimum supervision 
  • Familiarity with the latest workplace technologies and software, including but not limited to Zoom, Smartsheet, Adobe Pro, Salesforce, e-commerce, and desktop sharing 
  • Advanced knowledge of Office 365 Suite, especially Word, Outlook, Teams, Excel, and SharePoint 
  • Must possess the ability to maintain confidentiality, discretion, trustworthiness, flexibility, and adaptability 
  • Ability to be proactive and take initiative 
  • Tact and diplomacy 
  • Must have a valid driver’s licence and access to a vehicle 
  • Willingness and ability to travel overnight on occasion 
  • Fluency in Indigenous language(s) and/or French would be an asset 
  • A distraction-free workspace appropriate for attending executive-level virtual meetings 
  • Access to a secure and reliable internet connection 
  • A laptop with fully functional Wi-Fi capability 

If you are interested in this role, please submit a resume to [email protected]